Manish S Prabhakaran​

1. Administrator / Center Head

XPLORA DESIGN SKOOL, various centers Pan India     September 2006- October 2009

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General Administration, front office management, staff selection and motivation, basic accounts, students placements; teaching , admission etc.

 

2. Office coordinator / HR

Vidyaniketan Institute of Management Studies, Kochi   - November 2009 – September 2011

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Act as the point of contact for HR matters across the organization, Support the organization’s recruitment activity, Developing and reviewing job descriptions, Liaising with recruitment agencies, Dealing with candidates, Screening and short-listing CVs, Conducting initial interviews, Carrying out reference checks, Manage on-boarding , preparing offer letters, employment documentation and induction program, Organize meetings, ensure equipment is functioning and provide refreshments, Ensure office space is maintained to a high standard, Provide administrative support including document, spreadsheet and presentation production, Undertake research requests and provide analysis and recommendations of findings, Undertake ad hoc tasks and project work as required, Act as back up to the Executive Assistant as necessary, Administer petty cash. 

 

3. Executive Secretary To General Manager

Delmon Group of Companies – Dammam, Saudi Arabia –  December 2011- February 2013

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Devising and maintaining office systems; Booking rooms and conference facilities; using content management systems to maintain and update websites and internal databases; attending meetings, taking minutes and keeping notes; invoicing; liaising with staff in other departments and with external contacts; ordering and maintaining stationery and equipment supplies; sorting and distributing incoming post and organizing and sending outgoing post; liaising with colleagues and external contacts to book travel and accommodation; organizing and storing paperwork, documents and computer-based information; Receive, direct and relay telephone messages and fax messages.

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4. Executive Secretary To Senior vice President (Kerala Region)

Vasan Eye Care Hospitals – Cochin                                       March 2013 – February 2015

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Devising and maintaining office systems; Booking rooms and conference facilities; attending meetings, taking minutes and keeping notes; liaising with staff in other departments and with external contacts; ordering and maintaining stationery and equipment supplies; sorting and distributing incoming post and organizing and sending outgoing post; liaising with colleagues and external contacts to book travel and accommodation; working organizing and storing paperwork, documents and computer-based information; Receive, direct and relay telephone messages and fax messages;

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5. Executive Secretary To Asst. General Manager (Purchase)

Al-Ahleia Switchgear Company – Kuwait                              March 2015 – November 2017

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Maintain the general filing system and file all correspondence; Maintaining the purchase policies and ensuring that all purchase adhere to it; Liaison with other departments, particularly the accounting, production and stock; collate purchase orders and purchase requisitions in order to order materials, goods and supplies; reviewing inventories & deliveries; tracking and following up the purchase orders; deal with non-supplied, under orders, over orders and damaged goods; ensure that the invoices are sent to accounts department and timely payments had been done; produce and maintain all reports.

 

6.HOD - Administration & Executive Secretary To Managing Director

Unitac Group of Companies –Kochi                                          January 2018 – January 2023

 

Devising and maintaining office systems, including data management and filing, arranging travel, visas and accommodation and, occasionally  travelling with the MD  to take notes or dictation at meetings or to provide general assistance during presentations; screening phone calls, inquiries and requests, and handling them when appropriate; meeting and greeting visitors at all levels of seniority; organizing and maintaining diaries and making appointments; dealing with incoming email, faxes and post, often corresponding on behalf of the MD; taking dictation and minutes; carrying out background research and presenting  findings; producing documents, briefing papers, reports and presentations; organizing and attending meetings and ensuring the MD is well prepared for meetings; liaising with clients, Customers, suppliers and other staff. carrying out specific projects and research; responsibility for accounts and budgets; taking on some of the manager's responsibilities and working more closely with management; deputizing for the manager, making decisions and delegating work to others in the manager's absence;  being involved in decision-making processes. Customer relations, dealing with all queries of customers, liaising for the preparation of agreements / deeds with lawyers . Liaising with all government agencies, liaising with electrical and plumbing contractors. Techno – commercial , appearing for the tenders , preparation of documents needed for the government tenders and bidding. (Govt. & Semi Govt/ Private)

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7. Manager -  Administration 

Royal Heights Projects Private Limited –Kochi                                 May 2023 – Still working

Customer relations, dealing with all queries of customers, liaising for the preparation of agreements / deeds with lawyers . Liaising with all government agencies, liaising with electrical and plumbing contractors. Techno – commercial , appearing for the tenders , preparation of documents needed for the government tenders and bidding. (Govt. & Semi Govt/ Private), carrying out background research and presenting  findings; producing documents, briefing papers, reports and presentations; organizing and attending meetings and ensuring the MD is well prepared for meetings; liaising with clients, Customers, suppliers and other staff. carrying out specific projects and research; responsibility for accounts and budgets; taking on some of the manager's responsibilities and working more closely with management; deputizing for the manager, making decisions and delegating work to others in the manager's absence;  being involved in decision-making processes.